Tuition & Fees Refund Policy
The Higher Education Amendments of 1998 (HEA98) represent a major shift in the Return of Title IV Federal Financial Aid when a student withdraws from the University.
Effective October 7th, 2000, Texas A&M University - Kingsville will implement this policy for all students who withdraw on or after that date. The policy governs all federal grant and loan programs (Pell, SEOG, Stafford Loans, Perkins and PLUS loans), but does not include the Federal Work-Study program.
In general, the new law assumes that a student "earns" approved (verified) federal financial aid awards in proportion to the number of days in the term prior to the student's complete withdrawal. If a student completely withdraws from school during a term, the school must calculate, according to a specific formula, the portion of the total scheduled financial assistance that the student has earned and is therefore entitled to retain, until the time that the student withdrew. If a student receives (or the University receives on the student's behalf) more assistance than he/she earns, the unearned funds must be returned to the Department of Education or to the Federal Stafford or parent's Federal PLUS loan lenders. If a student's charges are less than the amount earned, and a refund is due, the student may be able to receive those additional funds. Students who have not completed the verification process are ineligible to receive any financial aid.
The portion of the federal grants and loans that the student is entitled to receive is calculated on a percentage basis by comparing the total number of days in the semester to the number of days that the student completed before he/she withdrew. The new policy governs the earned and unearned portions of the student's Federal Title IV Financial Aid only. It determines how much, if any, the student and/or the school may need to return. This policy does not affect the student's charges. The University's withdrawal policy will be used to determine the reduction, if any, in the student's tuition and fee or room and board charges. The student is responsible for paying any outstanding charges to the University.
The University's Withdrawal Policy is:
When a student withdraws from the University during the first twenty (20) days of classes during a long semester, six (6) days during a summer session, and two (2) days during the Intersessions the University will refund a portion of the Tuition and Fees charged to a student. The percentages refunded back are as follows:
Prior to 1st Class day for long semesters (Fall, Spring), Intersessions, and summer sessions 100%
1st Class Day, the percentage is 80%.
2nd Class Day, the percentage is 50%.
After 2nd Class Day 0%.
1st, 2nd, 3rd, 4th, and 5th Class Days, the percentage is 80%.
6th, 7th, 8th, 9th, and 10th Class Days, the percentage is 70%.
11th, 12th, 13th, 14th, and 15th Class Days, the percentage is 50%.
16th, 17th, 18th, 19th, and 20th Class Days, the percentage is 25%.
After 20th Class Day 0%.
1st, 2nd and 3rd Class Days, the percentage is 80%.
4th, 5th, and 6th Class Days, the percentage is 50%.
After 6th Class Day 0%.
The refund will be returned to the student only if the student did not receive financial aid assistance from either Title IV programs or State programs. In the cases where the student did receive assistance from these programs, the refund will be returned to the programs, in the following order:
Academic Competitiveness Grant
National SMART Grant
The student's official withdrawal date will be determined by the University as:
1. The date the student began the University's withdrawal process.
2. The midpoint of the semester if the student withdraws without notifying the University.
3. The student's last date of attendance at an academically-related activity as documented by
If it is determined that the University must return to the Title IV programs monies in excess of any Tuition & Fees or Room & Board, the student will be responsible for those monies.
Any grant funds that the student is required to return to the federal programs are considered an overpayment. The student must either repay the amount in full to the University within 45 days of notification of the overpayment or make satisfactory payment arrangements with the Department of Education to repay the amount. If the student fails to repay to the University within 45 days, the University will notify the Department of Education Collections that the student owes an overpayment. At that point, until the student pays the amount in full to the Department of Education or makes repayment arrangements with the Department of Education, the student will lose his/her eligibility to receive future federal financial aid at any institution.
Federal Policy Regarding ‘Unofficial Withdrawals'
The Federal Regulation GEN 0403 provides guidance on the application of Return to Title IV aid requirements. This new guidance requires institutions to closely monitor the attendance of students who receive Title IV aid.
At the end of every semester, grade evaluations are completed to determine compliance with this new regulation. The Federal government assumes that students who do not receive a passing grade in any class attempted and/or receive incomplete grades have unofficially withdrawn from the institution. This assumption requires Texas A&M University-Kingsville to formally document the attendance of students who received all "F's" or "I's" in classes attempted in that period.
If a student earns a passing grade in at least one course, the Return to Title IV policy is not applicable.
This page was last updated on: May 06, 2011