Arrivals and Departures:

• Check-In timeframe (Each camp will be allotted a two-hour time frame for check-in)
  • 9:00 am - 11:00 am
  • 10:00 am - 12:00 pm
  • 1:00 pm - 3:00pm
  • 3:00 pm - 5:00 pm
• Check-Out timeframe (Each camp will be allotted a two-hour time frame for check-out):
  • 9:00 am - 11:00 am
  • 10:00 am - 12:00 pm

Note: After 12:00 pm, the client will be charged one additional night per participant who has not checked-out.

• Staffing will be arranged 30 minutes prior and 30 minutes after the scheduled check-in/check-out times. We will begin your check-in/check-out at the start of the scheduled time.
• Same day check-in and check-outs for any group are not permitted.
• We will not have any Saturday or Sunday check-ins or check-outs.

(All camp check-ins and check-outs will be conducted Monday-Friday)

 

 

Reservations:

• If you have separate camps, you must fill out a reservation form for each camp.
• Depending on the size of your camp, you may be sharing the facility with other groups.
• When you reserve your camp, you must give UH&RL an accurate count of those to be housed.
• There will be a $100.00 fee charged for arrangements not made within 30 days of the camp reservation.
• All reservations must be made by April 30^th.
• University Housing & Residence Life must receive your list of attendees and chaperones with names and genders on an excel spreadsheet one week prior to the camp (there will be a $10.00 charge per person on no shows and additions).

 

Minors in the Residence Halls during Camps

• No children under the age of 12 are allowed in the residence halls for overnight stay.  If you have children under 12 years of age you must get approval from UH&RL before filling out your reservation information.
• This includes children of any chaperones staying on campus.

 

Chaperones

• There must be one adult chaperone per 10 children under the age of 18.

 

Linen Services

• We Do Not provide linens or towels. Each camp attendee is required to bring their own.  Should you need linens for your camp your department or organization will be responsible for purchasing, distributing and removing the linens from the residence halls. 
• Any linens left behind will be disposed of and a $25.00 fee for linen removals will be assessed to the camp/group.

 

Cafeteria and Dining Services

• All dining services for camps are provided by Aramark through Javelina dining Services and can be contacted tamuk.campusdish.com or 361-593-3119.
• Dining services are booked separate from Housing for camps/groups.

 

Billing

• You will receive your bill within 14 days of the camp check-out.
• When you register for the camp you will provide the billing information.
• Your department/business will be responsible for and charged for lost keys as well as any damages caused to the residence halls during your stay.

 

Rules and Regulations

• All campers must abide by the residence hall policies which can be found in our guidebook at tamuk.edu/housing/ and click on Residence Life Guidebook.  All fines will apply to camps/groups.
• We reserve the right to change housing accommodations as the need arises.

 

Cancellations

• Failure to cancel by the deadline will result in the client being billed the $500.00 cancellation fee and for the entirety of the camp based off your number of participants and chaperones.