Accommodations Request Process

Registering with the Disability Resource Center (DRC):

It is solely the student’s responsibility to self-identify a disability and request services with the DRC. No other person (faculty/instructor/professor, staff, student, etc.) on the Texas A&M University-Kingsville campus can initiate this process for the student.

New Student Application:

New students must self-disclose to receive disability-related accommodations by completing the following process:

1. Apply and be accepted for admission to Texas A&M University-Kingsville (TAMUK) through the university’s admissions process. Office of Admissions.
2. Be enrolled for classes for the academic semester requesting services. (Note: New Student Applications can be completed before enrolling for classes but cannot be processed until after enrolling for classes.
3. Apply for Disability Services via Accessible Information Management (AIM) following 4 simple steps
   1. Go to the Disability Resource Center webpage
      https://www.tamuk.edu/shw/drc/index.html
   2. Scroll down to the bottom of the page and click
      Accessible Information Management (AIM)
   3. Select New Student Application
   4. Complete New Student Application and upload documentation that supports your request for accommodations
4. After review of application and approval of eligible services, student will attend the Intake Meeting with the Disability Resource Center staff.
5. Once all requirements have been met, the Faculty Notification Letters (FNLs) will be emailed to the faculty.

After the Intake Meeting, students must discuss their approved accommodations with their respective faculty/instructor/professor before they are activated. Accommodations are not retroactive and will not be activated until after student discusses with faculty/instructor/professor.

Semesters following, students will be considered a “returning student”. Returning students must request accommodations for their classes each semester using Accessible Information Management (AIM) to have Faculty Notification Letters (FNLs) prepared and emailed to faculty.

 

Eligibility:

Documentation:

Disability documentation can be submitted for review at any time during the year as long as the student is a currently enrolled student at TAMUK or an incoming student that has accepted their offer of admission. Documentation submitted to the Disability Resource Center (DRC) is confidential and used solely for the purpose of determining appropriate academic accommodations. Affiliation with the DRC is not reported on a student’s transcript.

Documentation supporting request for academic accommodations must be completed by a licensed independent professional, i.e., physician, psychologist, psychiatrist, etc. The documentation submitted to the DRC for students is intended to help establish the student’s disability/condition and related impact in the educational setting. Students should review the Documentation Guidelinesfor more information. Documentation should be uploaded through AIM. For more information about how to submit documentation, please contact the DRC at (361) 593-3024.

Once a Student Applies for Services:

Once a student’s application and supporting documentation is received the student’s file will be submitted to DRC Staff for a panel review and assigned to a DRC staff member. After review, DRC staff will contact the student to schedule the Intake Meeting. This process may take up to fourteen business days for students who are currently enrolled in classes. Newly admitted students will be contacted once the application and documentation are received, however, the review will not take place until after the student has attended Hoggie Days Orientation and been enroll in courses for the upcoming semester. At the postsecondary education level, students are solely responsible for decisions regarding their accommodation needs. Parents may attend meetings with their student and DRC staff at the student's discretion.

Accommodations are based on the specific disability, documented needs, students' self-report, and the nature of the course(s). During the Intake Meeting, the DRC staff will review the student's file to determine appropriate accommodations. Students will also be provided with instructions regarding faculty notification letters and their responsibilities after the Intake meeting, including using AIM to request accommodations for classes each semester.

Accessible Information Management (AIM)

About:

The DRC uses an online system called Accessible Information Management (AIM). AIM is a comprehensive accommodation, appointment, and case management software utilized by the DRC staff and students.

For students, AIM allows students to have access to their current semester schedule and request accommodations, request additional accommodations, update their information as needed, generate and print Faculty Notification Letters (FNL), and request or schedule exams. AIM will also allow students to view the following: signed E-form agreements, eligible accommodations, alternative testing agreements, past scheduled exams specific to each course, checked out equipment and all sent emails.